Sales & Traffic Administrator
Full Time
CBD, Melbourne

We are looking for a talented administrator to join our growing team. This new role is to add value to our clients and our company by managing workflow to ensure we achieve the best possible outcome for our projects. You will be the key forecaster and record keeper of all project specifics, working with the research, strategy, content and design teams to ensure projects are delivered to the highest standard. You will be the ‘go-to’ person for all things relating to onboarding new projects including resourcing and workflow through the business. You will work closely with project managers to stay up to date with project scope and timeline changes.

Key Responsibilities

— End-to-end delivery of sales administration including estimates and proposal document creation
— Prepare meeting agendas, taking and circulating meeting notes
— Financial admin on all projects incl. POs, billings, invoices
— Ensure all project documentation is accurately filed and labelled incl. contract preparation and finalisation
— Contribute to weekly team meetings and company workflow
— Be across the status of all live projects and understand resource requirements
— Where necessary, direct project teams on their priority and weekly schedule
— Work with the team to manage the resourcing of all projects
— Assist in office admin as required incl. phones, couriers and general office tidiness
— Meet and greet clients and friends
— Provide general support to Company Directors
— Manage client services team schedules via designated company systems/procedures/policies

“Being prepared isn’t a matter of how much you practice. It’s about knowing that even if you fail, you won’t give up.”

John Maeda, Redesigning Leadership

Required Experience

— 2+ years experience in similar role
— Publishing experience viewed favourably
— Mac literate
— Project management system experience
— SmartSheet experience viewed favourably
— InDesign skills viewed favourably


— Paramount Recreation Club membership
— Staff rates on food and drinks at Paramount Recreation Club
— Complimentary cinema tickets at Golden Age Cinema & Bar
— Staff rates on food and drinks at Golden Age Cinema & Bar

Application Process

Please send your CV (including references) and accompanying cover letter explaining why you are right for this role to Only those eligible to work in Australia or have a valid Australian work permit/visa will be considered for the position.